Office Manager (Leeds)

We are looking for an experienced Office Manager to join our team, to provide co-ordination and management of the Leeds office facility, administration and services.

This is an exciting time for our Leeds office, which is shortly due to re-open following a full refurbishment, including major layout changes, facilities full furnishing.

To support our ‘new’ office, we’re seeking a motivated and enthusiastic Office Manager, with an eye for detail, and a good logistical problem solving approach.

• Provide a quality organisational support service.
• Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings, and meeting papers, catering, preparation of minutes noting action points and following them up.
• Co-ordination of Company events and activities. (training days/regional updates/open days, etc.)
• Word processing/spreadsheet processing, correspondence, memos and reports from written copy and preparing letters, assistance with the preparation of monthly BU presentations and management reports.
• Receiving and dealing with telephone calls professionally, re-directing or taking messages and using initiative to deal with queries.
• Sorting, distributing and responding or drafting responses to incoming mail in a timely and efficient manner.
• Acting as a key liaison point between SEGL Senior Management and other key parties, setting up meetings as appropriate and maintaining good communications.
• Co-ordination of Company safety audit / tour activities (management audits)
• Collation of BU safety returns.
• Making travel arrangements, booking accommodation and meeting venues.
• Archiving – arranging close out of contract documents and other files and organising storage.
• Management of external couriers, post and franking machines.
• Providing high quality and professional office hospitality to visitors, management of 3rd party use of SEGL facilities. (clients, external organisations & other group companies)
• Any other duties as may reasonably be required.

Office Management
• The day to day management of Company property including organisation of maintenance & repairs.
• To provide an office environment, in terms of environment, equipment & working tools that improves the efficiency of the activities of the Company.
• Adherence of Fire, Health & Safety Policy procedures in the Leeds office, according to legal requirements.
• To provide the agreed level of office security arrangements and update as necessary.
• To administer the following facilities contracts: cleaning, security, fire system, waste disposal, sanitary, copiers.

Knowledge and Experience Required:

  • A good working knowledge of spreadsheets, word processing & presentation software.
  • Must be able to demonstrate a high standard of organisation & prioritising skills.
  • Previous Office/Facilities Management experience.
  • Good written and verbal communication skills.
  • Good interpersonal skills.
  • Effective people management skills.
  • Must be able work as part of a team.
  • Ability to motivate a small team in a busy environment.
  • Full, clean driving licence.

In return we offer a competitive salary and benefits package, in a brand new working environment.

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How to apply

Applicants should have the right to live and work in the UK.

If you are interested please click here to download the application form, and send it, along with your CV to:

HR Department
Henderson House, Langley Place, Higgins Lane, Burscough, Lancs L40 8JS.

We've undertaken a full-scale refurb of our Head Office in #Leeds, and we're looking for a new #officemanager to jo… PM Apr 7th

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